Ann Arbor District Library Privacy Statement Policy
This document details the assurances and intentions of the Ann Arbor District Library's (AADL) approach to privacy.
Information Collection and Use
AADL is the sole user of the information collected on our website or at our facilities. We will not sell, share, or rent this information to others in ways different from what is disclosed in this statement. AADL collects information from our users at several different points.
In order to use the Internet at an AADL branch, a user must provide his/her name and address and show valid identification. This information is only used in the event that the user breaks one of the AADL rules of behavior during their session. The information collected is destroyed daily. No logs are kept as to what content is viewed during a session.
Obtaining a Library Card
In order to obtain a library card, patrons must provide their name and address, as well as one of the following three pieces of information:
- year of birth
- social security number
- driver's license number/MI state ID number
If the social security number is provided, it will only be used if it becomes necessary to disclose this information to a collection agency for the purpose of collecting monies owed the library or recovering unreturned items.
If patrons choose to provide an email address on their library card application, this information will only be used to deliver AADL notices. Email addresses will never be sold to or shared with others.
Minor's Library Records
The person taking financial responsibility for a minor's use of the library by signing the minor's application for a library card shall designate to whom the minor's library record may be released by filling out the Release of Minor Child's Library Record form on that application.
Checking out Materials
When an AADL cardholder checks out an item, that information is recorded for the purpose of determining due dates and overdue fines. Holds are also recorded as part of a cardholder's record. However, when the book is returned, or the reserved item is picked up and returned, this information is removed from the patron's record by default. Patrons may choose to have their checkout history recorded for their own use. This information can only be accessed by the cardholder via aadl.org. Patrons have the ability to delete any or all records from their history, or turn off the recording of checkouts at any time.
In order to make a citizen's comment at an AADL Board Meeting, a citizen must present his/her name and address. This is to ensure that the citizen is a member of the district. The information given will not be used in any other way.
Donating to the Library
When a donation is given to AADL, we will record the donor's name, address and amount of gift to comply with AADL auditing procedures and to issue the donor a receipt for tax purposes. This information will never be given or sold to other organizations. Donor information will be used internally to further AADL development efforts.
Comment Cards and Online Forms
When a patron fills out a comment card or online comment form, he/she can optionally provide his/her name, address, and email address. This enables AADL to respond to patron’s comments. This information will not be shared or sold to other organizations.
When a user visits our website, his/her IP address is recorded. We use this information to analyze trends, administer the site, determine popularity of content, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
We may share aggregated information, such as traffic rates and browser types, with the public. This is not linked to any personal information that can identify any individual person.
The AADL web site contains links to other sites. Please be aware that AADL is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by AADL.
If a user wishes to subscribe to our newsletter, we ask for contact information such as name and email address.
From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip code, age level). Survey information will be used for purposes of monitoring or improving the use and satisfaction of AADL.
Notification of Changes
Policy adopted by the Ann Arbor District Library Board June 11, 2001.
Revisions adopted November 21, 2005 and June 19, 2006.